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HQ Office Manager

Facilities|New York, NY

This position at Wolfe Research is ideal for candidates who have an interest in the world of finance and are looking to gain much needed experience in a corporate, but entrepreneurial setting. It provides the unique opportunity to learn about the distinctive roles of sales, research, capital markets, marketing, operations, and accounting in a fast-paced environment of a quickly growing company, while developing a basic general understanding of finance and strong corporate practices.

As the HQ Office Manager, you will be the first point of contact for our company. The main duty is to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Requirements:

  • Bachelor’s Degree, preferably Business and /or Finance 
  • Professional attitude and appearance
  • Fluent in Microsoft Suite, Outlook, Excel, Word, and PowerPoint
  • Experience with CRM Salesforce.com, preferred but not required
  • Preferred work experience as a Receptionist or similar role, but not required
  • Required to be in the office 5-days and the expected hours are 7am-5pm

Responsibilities & Professional Experience:

  • Facilities Management
    • Managing Conference Room Reservations
    • Manages the audio video needs in our conference rooms and elevator lobby displays.
    • Building Liaison: Main contact point for building related matter such as common space reservations, engineering repairs/requests.
  • People Management
    • Vendor sourcing: Source, procure and liaise with vendors for office related needs like furniture, graphics/artwork, movers, etc.
    • Greet visitors at the front desk by welcoming, directing and announcing them appropriately while also having all visitors entered into the buildings security system well in advance
    • Answer, screen and forward incoming phone calls
    • Ultimately, assist with special projects and take on additional responsibilities by assisting the assistant team with overflow projects and tasks
  • Supplies Management:
    • Schedule, receive, and sort daily mail & deliveries
    • Order all office supplies and keep inventory of stock while also maintaining vendor relationships
    • Ensure that the office, conference rooms and kitchen are well-maintained and organized
    • Order all employee business cards
    • Care and keeping of the office, such as stocking / maintenance of soda vending machines, dishwashers, and coffee machines
  • Additional responsibilities:
    • Liaise with TV and print media partners to manage firm’s press appearances
    • Regularly monitor the Wolfe website to ensure accuracy of information
    • Maintain the internal ‘Wolfebook’ (firmwide directory)
    • Assist on various data entry projects as needed, including maintenance of client records in Singletrack

Key Skill Qualifications:

  • An interest (curiosity) in Finance with a high degree of motivation
  • Strong interpersonal and communication skills, both written and oral
  • Exceptional organizational skills with high attention to detail and the ability to multi-task
  • Proactively handle regular activities without prompting
  • Ability to demonstrate strong teamwork to work and work in partnership with all other teams at the firm

At Wolfe Research we feel passionately about equal pay for equal work and pay transparency is an integral practice for that. The compensation for this role is market competitive with a base salary range of $65,000 -$75,000. We intend to offer the selected candidate base pay within this range, based on non-discriminatory factors including but not limited to skill-set, job-related experience, and location. 

 

Contact:

Interested candidates, please apply here